Workflow OS, not just tasks
Your workspace should model how your business actually runs. Custom fields for your data, statuses for your stages, views for each role. Not a task list that everyone works around.
- ClickUp Experts & Workflow Automation Agency
ClickUp experts who build workspaces that run themselves
ClickUp is a feature, not a form. Most teams fill tasks into a tool they never architected. Calendars overlap. Automations break. Dashboards lie. People work around the system instead of inside it. We design ClickUp workspaces that match how your team actually operates — with automations that save hours, custom fields that surface real data and dashboards that tell the truth.
- Running ClickUp as our Workflow OS since 2020
- 250+ projects generating £276 million
ClickUp-powered brands building with Motivation
What we design for
Three things a ClickUp workspace has to get right
Automations that actually work
Hand-offs, reminders, status changes and data updates: if a human has to remember it, it will be missed. We build automations that run silently, reliably and with the right guardrails. Save hours every week.
Dashboards that tell the truth
Most dashboards show activity, not progress. We design ClickUp dashboards around the metrics that matter: deadlines met, bottlenecks caught early and capacity visible before it breaks. No more guessing.
Why a ClickUp specialist matters
A general consultant will set up your lists. We architect your operating system.
Most teams buy ClickUp, watch a few tutorials and start adding tasks. Six months later they have hundreds of lists, overlapping due dates that nobody trusts and automations that silently break. The tool becomes the problem it was meant to solve.
A proper ClickUp workspace is an operating system: custom fields that model your real data, statuses that match your actual workflow, views that show each role only what they need and automations that hand work off without anyone remembering to do it.
We run our entire agency on ClickUp — the Workflow OS that coordinates agent infrastructure, client projects, content production and sales. DreamBodyClub's lead-to-member funnel, Trust Center Pro's compliance pipeline and Time Rich Recruiter's coaching operations all run on workspaces we architected. That's the difference between a task list and an platform that runs your business.
250+projects tracked through a single ClickUp workspace
6core workflows that power our agency — all in ClickUp
100%of our operational tracking lives in ClickUp, not spreadsheets
What's included
Every ClickUp project, end to end.
We don't sell setup without strategy. Every workspace build runs through the same six phases, each with a defined output and your sign-off before we complete.
Discover
Strategy & brand
You know your business. We work with you to define who you're really talking to, what makes you different, and what your site needs to achieve. Audience, positioning, messaging and conversion goals. Agreed before any build begins.
Define
UX & architecture
Your visitors shouldn't have to think. We map every page to a specific audience and intent: who lands here, what they need, and where they go next. The blueprint your platform is built from.
Develop
Build prototype
You see your site working before the creative phase begins. Live, clickable, testable. Walk through the journeys, give feedback, and refine the experience while changes are still fast. Every journey tested and refined before design begins.
Design
Creative & messaging
This is where your brand comes to life. Your visual identity, your content, your tone, applied to a proven UX structure, designed fluid on all devices. Reviewed against test conversion criteria.
Deliver
Test & launch
Nothing goes live until it works everywhere. Every journey tested, every device checked, migration handled, SEO audited. Your team gets the playbook and training to run the site from day one. Helpdesk support from the moment you launch.
Grow
Analyse & scale
Your site starts learning from real visitors on day one. We use that data to find what's converting, fix what isn't, and scale what works, with SEO, paid campaigns and AI agents. Optimal performance comes through refinement, not a one-off build.
Investment
What does a ClickUp workspace cost?
We publish our pricing so you know whether we're the right fit before committing to a conversation. Every project is scoped bespoke to your workflows, built on strategic blueprints that have already delivered results.
Launch
from£15,000
For brands replacing a dated site or launching a new brand.
- Discovery & strategy workshop
- 3 blueprint templates
- 5 bespoke designed pages
- 1 lead acquisition funnel & automations
- 1 conversion funnel & Stripe integration
- CRM & email integration
- Pre-launch SEO configuration
- Onboarding playbook
Most popular
Growth
from£24,000
For established brands with active marketing that need a commercial engine.
- Everything in Launch
- 5 blueprint templates
- 8 bespoke designed pages
- 2 lead acquisition funnels & automations
- Campaign landing or sales page
- Advanced CRM & email integration
- Dedicated project team
Scale
from£49,000
For complex builds, membership ecosystems and custom integrations.
- Everything in Growth
- 8 blueprint templates
- 12 bespoke designed pages
- Multiple audience journeys
- Custom integrations & APIs
- Autonomous agent configuration
Ongoing retainer
Post-launch support, new automations, dashboard refinement, list optimisation, Brain/AI configuration, custom field updates and workflow improvements. For teams that want their ClickUp workspace to keep evolving as the business grows.
Prices in GBP, excluding VAT.
Fit check
We work with teams that need ClickUp to run their operation. Deliberately.
Where you fit, where you don't, and the honest next step either way.
We're probably a good fit if…
- You understand that ClickUp is an operating system, not a to-do list.
- You know AI is a tool, not a magic wand. No instant answers, no overnight results.
- Conversion and clarity matter to you, and without credibility none of it lands.
- You want a partner who's done this hundreds of times, not a budget operation.
- You care what the workspace achieves commercially, not only how it looks.
- You know your numbers, or want to, and treat proper tracking as non-negotiable.
- You've got a proven offer and customers already enquiring or signing up. You're scaling, not starting.
- You want to own your platform, not rent it. Run it in-house or hand it to us, with no lock-in.
Right idea, wrong stage
Not ready for a full workspace build?
You've got a real team and real workflows, you just haven't architected ClickUp to match them yet. We build the validation workspace — core lists, key automations and one dashboard — to prove the approach within your budget.
Straight talk
We're not for everyone.
- You want a workspace that looks good but isn't built for your actual workflow.
- You want bespoke, custom architecture on a template DIY budget.
- You'd rather skip strategy and go straight to task creation.
Not sure yet? Start with the strategy and roadmap before committing to a build.
Build the planProof
ClickUp workspaces that run real operations
Brands we've designed, built and grown using ClickUp as their operational backbone. Game-changing work for game-changing companies.
DreamBodyClub
Fitness
Over 4,560 leads generated through the Health Index. The quiz scores four areas of their wellbeing, and our fitness agent delivers a personalised program live in seconds.
Free Health Index · personalised programs · 589 workouts · 316 recipes
Read all about itTime Rich Recruiter
Recruitment Coaching
High-ticket coaching platform for a $10M recruitment brand — 7% organic conversion, 81% group coaching engagement.
Side Hustle Accelerator
Business Coaching Platform
A seven-figure business-coaching funnel migrated from Wix to Kajabi — 1,000+ students in structured, on-demand programmes.
The team
The people who will work on your ClickUp project
One team. The people who scope your workspace are the people who build it.
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Christopher Brisley CEO & Digital Strategist Sets the strategic direction and works directly with clients on conversion and customer experience.
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Oksana Novozilova Social Media & Communications 215,000+ YouTube subscribers. The voice behind the attraction marketing we run for clients.
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Kate Baranenko UX & Marketing Strategy Communication strategy and funnel design. Shapes our marketing tactics and funnel automations.
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Rita Kim UI/UX Design Turns custom design into experiences that actually convert. Works closely with the engineering team.
- Tim Winter SEO & UX
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George Young Website Developer
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Alice Steel Digital Marketing
Platform
ClickUp vs the alternatives — why we recommend it
We build workflows on multiple platforms and recommend whichever fits your team size, complexity and integration needs. Here is how ClickUp compares to the options most brands consider.
Our recommendation for most teams
ClickUp
The most complete workspace platform: custom fields, 15+ views, powerful native automations, Brain/AI, dashboards, docs, whiteboards, time tracking, sprints and a public API. We run our entire agency on it and build client workspaces on it every day.
Right for: Teams that want one platform for tasks, docs, goals, sprints and automations, with the flexibility to model any workflow. Ready to scale? This is for you.
Visual project management
monday.com
Strong for visual project tracking and simple automations. More rigid than ClickUp for custom workflows, limited custom fields and no native docs or whiteboards. Pricing scales quickly with users and features.
Right for: Small-to-medium teams with straightforward project pipelines who value visual dashboards over deep customisation.
Docs and databases
Notion
Excellent for documentation, wikis and flexible databases. Task management and automations are secondary, and real-time collaboration is weaker than ClickUp. The right choice when knowledge management matters more than operational workflow.
Right for: Teams that need a shared knowledge base first and project management second, with heavy documentation and database needs.
Task management
Asana
Clean, intuitive task management with good project tracking. Weaker custom fields, limited automations and no native docs, whiteboards or time tracking. The right choice for teams that need simple task lists, not a full operating system.
Right for: Teams with simple project tracking needs, no requirement for custom workflows, and a preference for a minimal interface.
Integrations
We connect your ClickUp workspace to the tools your team already uses
Automation
- Zapier
- Make
- n8n
Forms & data
- Typeform
- HubSpot
- Google Sheets
Communication
- Slack
- Gmail
- Outlook
Development
- GitHub
- GitLab
- ClickUp API
The people we've built for - in their own words.
Trusted by serious leaders
***** June 05, 2025
OH MY GOODNESS!!! It's a million times better!!! The new site looks amazing so far! Things have been going really well and we're still absolutely loving the site. Not having to worry about tech has freed us up so much to actually figure out our funnel.
***** Dec 10, 2025
Collaborative, strategic, and reliable. Chris and his team combine long-term thinking with strong execution, and their expertise shows in the results.
***** Nov 17, 2025
One of the best decisions I've made for my brand. Working with Motivation expanded my vision. Sharp, thoughtful, organised - nothing slips through the cracks. They exceeded every expectation.
***** Dec 9, 2025
Working with Motivation has been a great experience. The team was responsive and helpful, and strategy with Chris gave us a lot of ideas to implement. They made my website clean and functional, and adjustments were made very fast.
***** Nov 21, 2025
Motivation are very talented and the helpdesk are also super helpful.
Caitlin Mitchel CEO ~ EBAcademics.com
- read the case study *****
You guys absolutely freaking nailed it for us. You guys are the best, and I want to keep working with you forever. Thank you!
Lisa Vanderkwaak Founder ~ SpeakToTransform.com
*****
The results I got from Motivation proved that nothing is impossible when you are partnered with the right company.
Dan Taylor CEO ~ TaylorCapital.co.uk
- read the case study *****
They are undoubtedly the "Go To Guys" for complex platform builds. They can make platforms do things most builders can't even imagine.
Questions
Everything you need to know about ClickUp experts
These are the questions we hear most from teams evaluating ClickUp agencies. Answered directly, including when the answer is that we are not the right fit.
What does a ClickUp expert agency do?
We design, build and optimise ClickUp workspaces: custom fields, workflows, automations, dashboards, Brain/AI and integrations. Strategy, architecture and training, end to end. The difference from a general VA or consultant: we understand how to model a business in ClickUp so the workspace runs the operation, not just tracks tasks.
How much does a ClickUp workspace cost?
Launch starts from £15,000: core workspace setup, custom fields, 3 key workflows and basic automations. Growth from £24,000: advanced automations, dashboards, Brain/AI setup and team training. Scale from £49,000: full workspace rebuild, custom API integrations and ongoing operational support. Below £15,000 there is a fixed-scope validation build: a discovery workshop, core lists, one automation and one dashboard.
Should I use ClickUp or a different project management tool?
ClickUp is the right move when you need one platform for tasks, docs, goals, sprints, automations and dashboards with deep customisation. Monday.com suits simpler visual pipelines. Notion works best for documentation-first teams. Asana is ideal for lightweight task tracking. We assess your workflows and recommend the right tool, then build it.
How long does a ClickUp workspace project take?
4 to 12 weeks from kickoff to handover. Complex multi-team workspaces with deep integrations extend that. We don't compress discovery or architecture to hit a deadline, those are the phases where the operational decisions are made.
What is the difference between a ClickUp expert and a virtual assistant?
A VA can create lists and set due dates. A ClickUp expert architects the workspace: custom fields that model your real data, statuses that match your workflow, automations that eliminate manual hand-offs and dashboards that show the metrics that matter. The difference shows up in hours saved, errors eliminated and decisions made faster.
Can you migrate my existing tasks and projects into ClickUp?
Yes. We migrate from Trello, Asana, Monday.com, Notion, Jira, spreadsheets and custom tools into ClickUp. We map existing data to custom fields, recreate workflows with the correct statuses and automations, and redirect old URLs or references so nothing is lost.
Do you build ClickUp automations and integrations?
Yes. We build native ClickUp automations for status changes, due date triggers, assignee hand-offs and custom field updates. We also integrate ClickUp with Zapier, Make, n8n, Typeform, Slack, HubSpot, GitHub, Google Sheets and custom APIs via the ClickUp API. Every integration is designed to eliminate manual work, not create more of it.
What results can I expect from a ClickUp workspace redesign?
We track hours saved per week, tasks completed on time, overdue reduction, team adoption rate and decision speed. A well-architected ClickUp workspace typically saves 5–10 hours per team member per week and cuts missed deadlines by 50% within 60 days of launch.
Further reading
ClickUp workspace guides and resources
Practical guides on ClickUp strategy, automation and what good looks like. These are in production and publish here as they go live.
ClickUp workspace design: the complete guide
ClickUp automations that actually work: a practical guide
ClickUp dashboards for operational visibility: a practical guide
ClickUp Brain/AI for teams: a practical guide
Migrating to ClickUp from Asana, Monday.com or Notion
ClickUp workspace examples from our portfolio
Speak with an expert
Ready to talk about what your ClickUp workspace needs to achieve?
Not what it needs to look like. Not which template. What it needs to achieve commercially: workflows that save time, automations that eliminate mistakes and dashboards that make decisions obvious.